About Writing, Life and Writing About Life

Continuing from last week’s post on beginning to edit your book document to a print-ready format, here is the remainder of this section from my self-publishing download (which I will be finishing and posting as a complete document in the New Year).

6. Now you need to decide what will be on your header or footer. Each time your header or footer changes you will need to have a different section in your book. This means that the simplest option is to just have the page number shown, usually at the bottom of the page. If you have decided to have the book and chapter title included as well then you will just have to create more sections.

7. Divide your book into sections. You do this by inserting a section break on the page before the first chapter starts, and optionally at the end of each subsequent chapter. You do this by positioning your cursor on the end page of the section and using Insert>Break>Section Break Continuous.

8. Now set your header or footer. Use View>Header and Footer, which will bring up the boxes for the header and footer for you to put in what you want. It will also bring up the tool bar. You probably already have a footer on your document with the page number as this helps you with the editing up to this point, so now it is just a matter of adding the other information you need and formatting it correctly. Use the Page Setup button on the Header and Footer Toolbar to allow you to set the fine detail of the formatting. You may need to set them to be different on odd and even pages. This allows you to have the page number left justified on a left hand page and right justified on a right hand page, and to have different text (eg the Book Title and Chapter Title) as well. You may also want to have a different first page header/footer, which will allow you to leave them blank on the chapter title page. You will probably want a smaller font size than your standard text, and can use a different font if you like. You can use the Same as Previous button on the Toolbar to copy the header/footer from a previous section if it is the same throughout the book. Play around with your header or footer until you are happy with the result.

9. Now you are ready to generate your Table of Contents. Go to your Table of Contents page, which just has the heading on it. Position your cursor below the heading, then use Insert>Index and Tables and the Table of Contents tab. Specify the number of levels of headings you want to include and press OK. Your table of contents will be generated and shown in the page. Make sure the formatting is ok and fits with the rest of your document.

10. Now print your formatted book and check everything looks right. Particular things to look out for are whether the chapter title pages are all formatted exactly the same; whether the spacing between paragraphs is consistent; any lines where having the text justified leaves a lot of blank space on the line, which can look odd; and any places where single lines or headings are left hanging at the bottom of a page. Correct any remaining formatting problems you see until you are happy with your book’s inside pages.


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